Working with China in Warsaw
How to set up supplies from China for those living in Warsaw: where to find factories, how to vet a supplier, and how to avoid losing money on advance payments.
Working with China from Warsaw: where to start
Poland is one of the main China–Europe logistics hubs: Łódź is the terminus of the rail line from Chengdu, and the port of Gdańsk is the largest container port on the Baltic. Warsaw is the distribution centre. You’ll need a supplier, quality control and customs clearance.
What matters specifically for Russian speakers from the CIS
- a Polish company (sp. z o.o.) — a convenient vehicle for contracts; payments to China via an EU bank or USDT and international transfers;
- if re-exporting to Russia, factor in sanctions restrictions;
- factor commission and exchange rate costs (1–3%) into your cost price.
Supplier search and vetting
- platforms: Alibaba, 1688 (cheaper), Global Sources, Canton Fair;
- verify the business licence, request samples, and arrange a video audit;
- payment 30/70; Trade Assurance and pre-shipment inspection.
Logistics
- rail Chengdu–Łódź — a fast overland route from China (~15–18 days);
- sea via Gdańsk, ~30–40 days;
- air freight via Warsaw — for urgent shipments.
Customs clearance and taxes
- EORI number and clearance required; on import — VAT 23% plus duty;
- Import VAT is recoverable if you are registered for VAT.
How not to lose money
- calculate the full landed cost including logistics and customs clearance;
- vet the factory before making payment;
- the safer route is a turnkey partner in China.
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Working with China
Finding and vetting suppliers and factories in China, purchasing goods, quality control, and end-to-end logistics.
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