Bookkeeping in Warsaw
How taxes and accounting work in Warsaw: when you need an accountant, how much ongoing support costs and how to optimise taxes legally.
When you need an accountant (księgowy) in Warsaw
Poland is a convenient base for IT professionals and small businesses from the CIS region, and the choice of tax regime has a significant impact on your tax burden. An accountant (księgowy) is needed for: registering a JDG/sp. z o.o., choosing a regime, VAT and ZUS.
Price reference: bookkeeping for a JDG — 300–800 zł/mo, sp. z o.o. — from 800 zł/mo. Initial consultation with SVOY accountants — free.
What matters specifically for Russian speakers from the CIS
- Ryczałt — the advantageous regime for IT professionals. The flat-rate tax on turnover (ryczałt) is often 12% or 8.5% for IT and services — more favourable than the standard progressive scale for many remote workers. An accountant will select the right rate based on your activity code (PKD).
- ZUS. Social contributions are mandatory, but there are concessions for new sole traders (ulga na start, preferencyjny ZUS).
- Income from clients in Russia — legally structured; USDT and international transfers.
- CIS documents. Apostille and sworn translation — remotely.
Taxes and business structures
- JDG (sole proprietorship) — a simple way to start; sp. z o.o. — a company (CIT 9% for small businesses / 19%);
- regimes for sole traders: standard scale (12/32%), flat 19%, or ryczałt;
- VAT 23% (exemption threshold: 200,000 zł).
How to choose
- hire an accountant who can choose the right tax regime (ryczałt vs. linear tax) for your profile;
- check for ZUS concessions;
- a Russian-speaking specialist will reduce the risk of errors.
Looking for an accountant in Warsaw? Describe your situation — we’ll answer your questions for free, and a specialist will personally review your case.
Company, taxes, and reporting in Warsaw
Company incorporation, tax number, reporting, and income legalisation — with an accountant, that works specifically in this country. Tell us what’s already been done, and we’ll advise on the next step.
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We’ll help with that in Warsaw
These tasks are handled by services within the SVOY ecosystem.
Bookkeeping
Company incorporation abroad, asset legalisation, tax optimisation, and accounting support. Official and confidential.
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What else you may need
Tasks that most often come next. Each is handled by a dedicated SVOY service.
Rent or buy housing
Rental and purchase Warsaw: prices by neighbourhood, property due diligence, and end-to-end transaction support — SVOY HOME.
Go to websiteRegularize your status
Residence permits, visas and status renewals in Warsaw, certificates and apostille — SVOY Legal.
Go to websiteChildbirth and citizenship for the child
Childbirth in Warsaw: clinics, newborn documentation and citizenship — SVOY Baby.
Go to websiteHalal community
Nikah, halal services, and the Muslim community in Warsaw — SVOY Halal.
Go to websiteCompany and taxes in Warsaw — we’ll work out which option is more cost-effective
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